• General Information
• Group Registration Deadlines and Fees
• Group Housing Guidelines
• Important Reminders
• Affiliated Event Information
• International Travel Regulations
• Transportation Information
• Contact Information

IMPORTANT DATES – 2008

Badge Policies
Badges must be picked up during the appointment with Experient. For security reasons, all attendees are required to wear their badge for entry into session rooms. Please note, badges are the property of ASM/IDSA and will be relinquished at any time at the discretion of an ASM/IDSA staff person or security.

Attendee Badges
* access into all scientific sessions
* access to the Exhibit Hall and Poster Sessions
* use of the courtesy shuttle
* continuing education credit
Please Note: A fee of $100 will be charged for replacement badges.

Guest Badges
* access to the Exhibit Hall and Poster Sessions
* use of the courtesy shuttle
Please Note: Attendees wearing guest badges will not be permitted into scientific session rooms.

Exhibitor Badges
* entrance into the exhibit hall during installation and dismantling hours
* entrance into the hall one hour before the Hall opens and one hour after it closes
* use of the courtesy shuttle
Please note: Attendees wearing exhibitor badges will not be permitted into scientific session rooms.

Press Badges
* access into all scientific sessions
* access to the Exhibit Hall and Poster Sessions
* use of the courtesy shuttle
Please Note: Press registrations are not eligible to earn continuing education credit. Members of the press must register for the meeting and pay the appropriate registration fee to receive continuing education credit.

Certificate of Attendance
Group Coordinators who provide complete contact and demographic information for their group may pickup Certificates of Attendance during their appointment with Experient.  Otherwise, each attendee must visit registration and complete an information form to receive the Certificates of Attendance.

back to top

Function Space
Affiliated groups (i.e., tour operators, travel agents, etc.) or exhibitors desiring space for meetings, meals, social events, etc. must submit an Affiliated Event Form in order to obtain approval and assignment of function space. This form lists all procedures and guidelines for holding affiliated events.  Space is assigned on a first-come, first-served basis. The deadline for all requests is September 19.

Groups who reserve their housing through ASM/IDSA will receive a discount on meeting room rental at most official ICAAC/IDSA hotels.

Italian Agents
The American Society for Microbiology & The Infectious Diseases Society of America has appointed IPCAAITALIA ASSOCIATION to coordinate and assist pharmaceutical companies in organizing the participation of Italian scientists, physicians, and other health care professionals. IPCAA-ITALIA ASSOCIATION is the sole delegate by proxy to collect, on ASM/IDSA behalf, all applications and file them with the Italian Health Ministry in compliance with the instructions given by Legislative Order No. 541 of December 30, 1992.

Their address:
IPCAA-ITALIA ASSOCIATION
Via D. Niccodemi, 14
20052 Monza (MI)
ITALY
Phone/Fax: 39-03-92-12-16-93

back to top

Meeting Materials
All registrants will receive the Final Program Book, Abstracts Book, and Exhibit Guide as part of the registration fee. Additional copies of the Final Program Book may be purchased for $20 USD/copy plus shipping cost and the Abstracts Book for $60 USD/copy plus shipping cost.

On-Site Pick-Up
As an added service to groups, registration for Group Coordinators to pickup all registration materials (name badges, Final Program Books, Abstracts Books, Exhibit Guides, etc.) will begin Thursday, October 23. On-site group pickup provides the opportunity for Group Coordinators to register additional attendees, make name changes, make badge corrections, and the opportunity to avoid long lines during registration hours.  This service is by advance appointment only. Experient will contact you to schedule an appointment. Failure to appear at your appointed time will mean waiting in line during regular on-site registration hours.

Advance Delivery
The Final Program Book and Abstracts Book may be received in advance if arrangements are made with Experient by September 15. To request advance receipt of the books, please complete the Advance Delivery Request Form. Please note that if the form is not received at Experient by September 15, you must pick up your materials on site.

There are two methods available for advance delivery:

Meeting Venue
Scientific sessions, poster sessions, exhibits, and registration will take place at the Washington Convention Center, Renaissance Washington DC and the Grand Hyatt Washington. The address for the Washington Convention Center is 801 Mount Vernon Place, N.W.  You may see the convention center by visiting www.dcconvention.com.  The address for the Renaissance Washington DC is 999 9th Street N.W. you may see the Renaissance Washington DC  The address for the Grand Hyatt is 1000 H Street N.W.

Security Measures
The United States security measures at airports and seaports designed to protect the safety of U.S. citizens and international visitors. The U. S. Department of Homeland Security promises that these new measures will be quick and efficient, requiring no more than seconds in most cases. For more information, visit the Department of Homeland Security web site.

 

back to top